The Best Apps for Making to-Do Lists and Staying Organized
Keeping a to-do list is an old-fashioned but effective way to stay on top of your daily priorities. You can write this down in a document on your computer, in a planner , or on a sticky note, and if you stick to it, the whole exercise can be really effective. However, there are some great apps that can help you with your to-do lists, and each one has unique features that are useful for specific needs.
Best To-Do List App for Timeboxing: Sunsama
Sunsama receives high praise on productivity forums for its variety of features. Like many to-do apps, it can integrate with other platforms you already use, such as Google Calendar and Slack, but what stands out here is its ability to help you manage time or allocate every minute of your day to something. so that you can have a completely complete schedule. After your 14-day free trial, you can subscribe for $20 per month or $192 per year.
Best to-do list app for focus: TickTick
TickTick is a good app for organizing tasks and adding subtasks that will help you break down your work into smaller chunks that will eventually get it done. What’s really nice about this device is the built-in Pomodoro timer , which allows you to focus on tasks for a while and then get a break without leaving the app. The basic app is free, but you’ll pay $35.99 per year for upgraded features like custom features and detailed calendar integration.
To-do list app: Todoist
Todoist is used by a lot of people and companies, so much so that other to-do apps actually integrate with Todoist itself. It’s easy to use, works in web browsers, Windows, Mac, Android, and Apple devices, and uses methods you may already be familiar with, like Kanban , to define your tasks and due dates. The free account gives you five personal projects and flexible board layouts, but for $4 a month you get 300 projects, task reminders, and an AI assistant. $6/month offers shared workspaces for teams, up to 500 projects, and built-in team roles and permissions.
The easiest to-do list app: Things
This one only works on Apple devices, but Things is extremely easy to use, offering checklists and viewing filters for “today,” “upcoming,” “anytime,” and “someday,” so all your goals stay time-based. You can create folders to help you differentiate between different types of to-dos, such as personal, family- or home-related, or work-related. The interface is clean and simple, and after a 15-day free trial it will cost you $49.99 for a Mac, $19.99 for an iPad, or $9.99 for an iPhone.
Best to-do list for disorganized people: Any.do
Some people use to-do lists because they are list-makers by nature. Others do it out of necessity because they are simply disorganized. If you’re in the latter category, try Any.do , which helps you plan your day with simple input of due dates, and uses artificial intelligence to analyze your tasks and suggest what subtasks you should break them into. It integrates with most calendar apps to organize your appointments, and is free if you need tasks, lists, reminders, and a planner, as well as sync across devices. For $5 a month, you can get recurring tasks, WhatsApp reminders, and AI features. For $8 a month, you get shared family space for up to four people, shared lists, and shared projects.
Best To-Do List App for Teams: Asana
Asana is important to many teams because while individuals can use it to manage tasks and lists, it’s actually designed for multiple users. According to PC Mag , it’s flexible and fast, and also has a timeline feature that makes it easy to keep track of group work. Personal use is free, but for $10.99 per person per month you can add up to 500 people and gain access to this important timeline. For $24.99 per person per month, you can add goals, affirmations, and other AI tools.