Prioritize Tasks by Motivation Rather Than Timing With Activity Blocks
Loss of motivation can kill your productivity, but if you can switch positions while you work, you will remain alert and focused. Prioritizing and scheduling tasks in blocks of activities that are not time bound can help.
If you’re looking for a smart way to compose your to-do list every day, author Frank Viola recommends making it based on your level of motivation, not the amount of time it will take to complete them. Viola explains to The Entrepreneur that he makes a daily to-do list the night before, which contains up to 10 business and personal tasks that are tied together to help maintain balance:
… I break large projects into manageable blocks of actions that are not time dependent at all. I will work on this activity until it stops motivating me, and then move on to another block of activities. This ensures that I only use my best abilities in every activity, and not lazy efforts.
Viola still deals with urgent issues first, so as not to postpone until later, but the rest of his tasks fit into a “tight, but free” schedule. If, for example, you were planning your tomorrow, you could list 10 things you want to do, and then you would group each item into different blocks or categories. Maybe one block is a working project, another is busy, and the third is personal affairs. The next day, pick a block to start with and get to work. When you lose motivation on the current block, switch to a new block and continue. The key is that you don’t limit your tasks to time, you limit them to motivation. You are still doing everything, but in an order based on how you feel at the moment, not when you think it should be done.
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