These Two Things Are Missing From Your to-Do List
No matter what method you choose to create your to-do lists , you should add something to them to ensure they are as effective as possible and also keep you motivated and on track so you can be as productive as possible. . Actually, there are two things.
Enable context
To-do lists are essentially a description of the main things you need to do on a given day. But they need some context to be most effective. There’s a big difference between putting “kitchen cleaning” on your to-do list and actually understanding what it looks like and means.
Underneath each item on your list, provide some context. For example, if you have a big project at work that you need to complete, include information about the resources you have available. If a project requires specific software, put it there so you know what you’ll need to do when it comes time to start that task. Alternatively, break each task down into smaller activities using a bulleted list below the main task. So, using kitchen cleaning as an example again, your subtasks might include stopping at the store for bleach after work, disinfecting your countertops, and rearranging the storage cabinet where you store cleaning supplies afterward.
Seeing the context around your tasks keeps them from feeling so overwhelming and wasting your time, leaving you wondering where to start and what to do.
Add deadlines
Every item on your to-do list should also include a deadline. Think of your tasks as a list of mini SMART goals : the “T” in this acronym stands for “time-bound,” and for good reason. Knowing your deadline and keeping it in mind will help you stay focused and motivated, and will also allow you to avoid spending too much time on tasks that are not as relevant at the time.
Make it a habit to add “by [date]” every time you write something down on your list. It’s not just “preparing for the chemistry test” but “preparing for the chemistry test by Tuesday.” Every time you look at your list, you’ll see a reminder of upcoming deadlines and deadlines, which will help you stay on track and prioritize what you really need to do. Prioritization methods such as the Eisenhower Matrix rely on the timeliness of each task to determine whether it is urgent or not, but you don’t need the entire complex process or matrix every time. Simply setting deadlines for even the simplest to-do list will help you naturally prioritize what needs more immediate attention.
Tools for customizable and adaptable to-do lists
To create to-do lists that include context and deadlines, you must be able to edit the list quickly and easily as situations and deadlines can change. You can of course use the Notes app on your phone to keep track of your list, but if you want to keep it a little more analogue, in that case avoid the planner as you won’t have enough space to add in a new context. or the ability to change dates after they have been recorded.
Instead, try using a whiteboard or similar erasable device. For example, you can buy a small magnetic whiteboard with six erasable markers for $12.99 on Amazon, or you can go higher tech and try Rocketbook Reusable Post-it Notes ($23.99). These are real stickers that you can write on with an erasable pen and download to your devices using the Rocketbook app, so they combine the best of both worlds.