Use This Google Workspace Guide to Get the Most Out of Gemini

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You might think that you could talk to Gemini (or any other AI chatbot) like you would a friend and get the answers you need instantly. But to truly get the most out of an AI machine, you have to give it all the help you can. This is where the art and method of hints come to the rescue. The official Google Workspace Tips Guide will help you become more productive with Gemini for Workspace. The free guide was launched at the Google Cloud Next 2024 event.

Get started by downloading the Gemini for Google Workspace PDF manual .

Check out the Hints Guide

The 45-page Gemini for Google Workspace Guide (April 2024 Edition) will help you learn the basics of writing prompts that will improve your Gemini experience. It teaches you to break down big tasks into smaller steps so you can clearly tell a Gemini what to do.

The guide describes different use cases for different types of people in an organization, examples of how it can be used in Google Workspace apps, and examples of tips for everyday tasks performed by executives, founders, and employees in sales, marketing, customer service, and project management. and human resources.

Credit: cloud.google.com

Tip 101 covers the following roles in an organization:

  • Customer service

  • Managers and entrepreneurs

  • Human resources

  • Marketing

  • Project management

  • Sales

Before you start practicing the prompts, it’s helpful to remember this insight from the Gemini experts:

You’ll probably have to try a few different approaches to the hint if you don’t get the desired result the first time. Based on what we’ve learned in our Workspace Labs program, the most successful prompts average about 21 words, but people often try prompts without realizing they are short—usually less than nine words.

Each prompt consists of four main elements that will help specialists like Gemini understand your request.

Persona: Give the AI ​​a role that matches yours.

Task: Tell Gemini what he needs to do.

Context: Give as much information as possible about the outcome.

Format: Tell Gemini how to structure the answer—word count, bullet points, numbered lists, paragraphs, tables, etc.

Tip: This platform works the same for all AI chatbots like ChatGPT. The AI ​​doesn’t need all four to work, but including as many of them as possible can produce more accurate results.

You can then jump straight to the section that best suits your current role. But pay attention to others, too, because they can provide insight into different styles of prompts that will help you work better with a Gemini in any situation.

Use the guide as a basis for more complex clues.

AI prompts in Gemini or other tools are natural conversations (“Make it a conversation,” as the guide says). You don’t need to end the chat here. The guide emphasizes that you should repeat the basic prompt. Each subsequent conversation gives Gemini the opportunity to gain more context and clarify the answer.

Here are some more tips from the manual to help you master the intricacies of the instructions.

  • Break down related tasks into multiple prompts.

  • Continue using the original prompt and customize the generated response.

  • Give Gemini a few limits (like word count) to get accurate results.

  • Use these scenarios as an example of how you can collaborate with Gemini for Workspace.

  • Make Gemini work harder for you by asking questions such as: “What questions do you have for me that will help you achieve the best results?”

  • Match your prompts to a specific tone of response: formal, informal, technical, creative, or casual.

This Tips 101 guide will benefit Gemini newbies the most. Keep it open in your taskbar the next time you use any Google Workplace app.

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