These Email Templates Make Managing Your Inbox Much Easier

An important part of email management, in addition to keeping your inbox manageable , is making sure you can respond quickly and effectively. And you can do this by creating several email templates that are always ready to use and save precious minutes of your day. Let’s look at how to create templates and find out what types you need.

How to Create an Email Template

An email template is a pre-written version of a message you send often that you can simply open and send (with a few changes if necessary) so you don’t have to type the same thing over and over again. You can get them from leading email service providers.

How to Create an Email Template in Gmail

Enable templates in Gmail by going to Settings (the gear-shaped icon) and clicking “View all settings.” From there, go to Advanced Settings and Templates and select Enable. Save your changes and then create a new email. Start typing whatever you want as a template, then click the three dots in the bottom right corner of the new message window. You’ll see a “Template” option, and when you hover over it, you’ll be able to “Save draft as template.” Save it as a new template and give it a name, then save it. When it’s time to submit this template, you can access it from the same three-dot menu in the new composition window by simply clicking “Templates” in the menu.

How to Create an Email Template in Outlook

In Outlook the process is similar. Open a new email window, enter everything you want your template to contain, then go to File and Save As. You will see a “Save as type” list where you can click “Outlook Template”. You will be prompted to enter a file name and save it. If you want to use it, just go to New Items in the top left corner of the screen, then More Items, and Select Shape. Find the Search drop-down menu and select Custom Templates, then open it.

Good templates to have on hand

Obviously, your patterns should be something you enter frequently. For example, if part of your job is onboarding new employees, you should save the step-by-step process you typically send to them as a template. Other good uses for this:

• A template that can function as a manual out-of-office message, letting people know you’re unavailable but they’ll respond when you can.
• The pattern you use when you delegate tasks to someone else.
• Template for Removal from Email Chain Request Template
• A template for weekly or monthly reminders or updates that you are responsible for sending.
• A template to let clients or colleagues know that you have received something and are working on it.

Because the templates open in a new post and are fully editable, you can keep them simple and fill in whatever information you want, and it’s still a huge time saver.