How to Submit Your Resume Through the Automated Applicant Tracking System
Around 75% of recruiters use an Applicant Tracking System (ATS) for the hiring process, and an even higher percentage (around 99%) of Fortune 500 companies do the same. Understanding how the ATS works can help you improve your competitiveness for potential employers and stand out from other candidates in the hiring pool, which will ultimately move your resume through the ATS and into the recruiter’s hands.
How does the PBX system work?
ATS, sometimes referred to as resume screening software, is a technology that companies use to automate certain aspects of the hiring process. ATS will scan and review resumes and CVs, accept job applications and manage candidates looking for a suitable position within the company.
Top employers receive hundreds and sometimes thousands of applications for their open positions, so ATS is a viable solution to manage this flow and help companies stay EEOC compliant . Here are the features that most candidate tracking systems have:
- Search for candidates
- Resume Storage
- Filters
- Keyword search
- Communication with the applicant
- Job posting management
- Automated email settings
- Interview tools
- Analytics and reporting
How to Write an ATS-Friendly Resume
An ATS-friendly resume can prevent your applications from being rejected before a human recruiter sees it. Here is what you should keep in mind before applying for the following job:
Choose the right ATS format
ATS can only consider your resume if it is properly formatted. The easiest way for ATS to read your resume is in reverse chronological order . Your most recent and relevant work experience should be listed at the top of your resume, while less recent or less important information should be listed at the bottom.
Use standard headings and avoid tables, columns, headers and footers.
Standardized heading sections let ATS know what content is next on your resume. Use simple and clear language in your titles, as the system may not recognize useless or unusual titles.
Even an advanced ATS will have trouble scanning tables or columns in a summary because the information can get mixed up and confuse the ATS. Avoid tables, columns, headers and footers to keep your resume comfortable and organized.
Choose the right file type
Two common file types that job seekers use for resumes are .docx or .pdf. PDFs usually retain your formatting, but .docx is the best choice for making your resume ATS-friendly. If an employer requests a PDF or other type of file, it’s best to follow their instructions. But if possible, avoid all other file types when submitting your resume.
Include keywords from the job description
A well-written resume will include certain keywords that match the description of the position you are applying for. However, don’t stuff your resume with keywords just for the sake of it. Use keywords in the right context that match the job description and describe your past work experience.
Use the right font
Some candidate tracking systems only accept certain fonts in resumes. Use a legible and frequently used font to keep your resume readable. Examples of valid fonts include:
- Calibri
- Arial
- Times New Roman
- Helvetica
Use simple and concise bullets
Choose short markers and start sentences with strong action verbs. Highlighters emphasize the most important information and communicate your skills and accomplishments faster than long drawn out sentences.
Keep a clean resume design
An intricate or artsy design might work if you’re applying for a graphic designer position, but in general an ATS-friendly resume has a simple, clean, and professional design.
Just like job seekers want a clear and easy-to-read job listing page , recruiters want to find important information about you and your experience in a structured document. There are many professional design templates available online that you can use to create your resume.
Try scanning your resume
After completing your ATS-friendly resume, consider running it through an online testing website such as Jobscan , Resymatch.io , Resume Worded , or Skillsyncer . These sites will determine if your resume will pass the standard ATS.